AeroPM is a professional consulting services firm providing ‘above-the-line’ services to Defence projects through provision of proven high performing self-starters, motivated and driven to achieve the customers’ needs and requirements with minimal management oversight. The AeroPM team employs a workforce of professional consultants supported by a back-end management team.
We are seeking a full-time Canberra-based administrative assistant to work within the management team to support the general operations of the company.
AeroPM prides itself on being a great place to work and creating great opportunities for our employees to grow and develop. AeroPM was a recent finalist in the Optus MyBusiness Awards, PM’s Veterans’ Employment Awards and Small Business Champions Awards.
This is your opportunity to be a key team member of a fast-growing industry-leading small business in Canberra.
What would you do as our Administrative Assistant?
As an Administrative Assistant you will provide support to the Operations Manager in their day-to-day activities including:
Organising events including company social events and company rallies
Data gathering and entry
Drafting broadcasts to the wider team
Drafting external communication to clients and stakeholders
Managing timesheets reconciliation and travel reimbursement processes
Maintaining security clearance lists for the team
Maintaining contact lists and group distribution email addresses
Reviewing and editing documents
Managing the recruitment process flow
Conducting referee checks and ensuring recruitments are progressed
Completing the induction process and administration for new employees
Preparation and distribution of welcome packs
As Administrative Assistant you will be responsible for supporting the general operations of the headquarters facility including:
General clerical duties including answering the office phone and taking messages
Maintaining tidiness of the office, including maintenance of the stationery cupboard and printer and toner, and kitchen supplies and cleanliness
Scheduling and coordinating client and employee engagements
Welcoming and tending to guests at the office and organising catering for meetings
Handling mail,running errands and resolving administrative issues
Facilitating rectification of office maintenance issues
Maintaining records management system
Preparing and modifying documents, reports, meeting minutes, memos and emails
Maintaining the Executives (CEO/GM) calendars
Special projects as assigned
What are we looking for?
A self-starter with strong organisational and time management skills
Exceptional customer service skills over the phone, through email and in person
Strong administrative skills, attention to detail
Ability to prioritise activities
Proficient in MS Word, Excel, Email and Internet
Excellent professional presentation, written and verbal communication skills